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Recordkeeping for Good Governance Toolkit

“The Pacific Regional Branch of the International Council on Archives (PARBICA) recognised at its conference in Nadi, Fiji in 2005, that good recordkeeping underpins public sector efficiency and accountability. By improving recordkeeping practices, governments will become more efficient in their everyday activities and be able to be more accountable for their actions.

In response, PARBICA is developing this Toolkit as a series of resources that promote a common approach to best practice recordkeeping across the Pacific and in alignment with international best practices. Although cultures and administrative laws and traditions throughout the Pacific region vary from place to place, there is also a great deal of similarity in the ways in which governments function today. By identifying those similarities through research and consultation, and combining that knowledge with expertise in modern approaches to recordkeeping, the tools will be designed in such a way that they will be able to be adapted or customised to suit the particular requirements of any country.

The Toolkit will assist Pacific governments to meet their legal obligations and help protect the rights and entitlements of the citizens of these countries and territories…

It is envisaged that over time the Toolkit will grow to include further guidelines for Pacific archivists and records managers on how to:

  • further identify, document, communicate and fulfil public sector recordkeeping requirements in each jurisdiction
  • provide information on records classification, disposal, storage and disaster prevention and recovery
  • provide training to staff, including training packages related to Toolkit modules
  • develop assessment checklists and frameworks (including information on managing emails, access guidelines, auditor checklists etc).” (pp.2-3)

[Accessible to International Council on Archives members].